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Subject Topic: How feasible to set up a virtual office? Post Reply Post New Topic
30/12/2012 at 7:41pm
 Location: Dorset
 Outfit: Kampa Carbis 5 Sunncamp Evolution 400
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Hi all.

I'm wondering how feasible it would be to set up a business as a virtual office. I've got Multiple Sclerosis and I'm thinking ahead just in case I have to give up work or, more likely cut down my hours.

I've absolutely years of experience of working as a receptionist, office administrator and now office/IT manager for a GP surgery. I've also got a NVQ Level 3 in Business and Administration. So I'm pretty sure I've got the skills needed. Recently I've been working from home, via remote access for part of the week due to having a relapse so I know I've got the discipline to work from home as well.

It's more the practical side of things I need advice on. We've got broadband, I've got a powerful PC and a spare room to work in. I guess I might need a fax machine. Any other advice welcome!

Lynne


30/12/2012 at 7:46pm
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Plenty of people do this now so my first thought would be how or where are you going to get the work from ?
Once you know that answer then you know what problems to overcome and start it up.
For example if its via the web then you need a website that is optimised to get high positions on google for the search terms you want,not that easy for a beginner but not impossible.
If this is your route then set up the website sooner rather than later so it can mature on google until a time that you need it.

The uk business forums is a good place to start,when i was on there i saw plenty who were doing the virtual office thing,some more successful than others.With this type of work networking and marketing is key.
You can be brilliant at what you do but if nobody else knows your brilliant the phone wont ring.



30/12/2012 at 9:45pm
 Location: chesterfield
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If you are working from home for yourself full time and not for an  employer it would be wise to let your house insurer know, particularly if you are likely to have business related visitors. Also the local authority may need to know as if using a dedicated room for your work it is possible you will be liable for business rates on that portion of your home.


30/12/2012 at 9:48pm
 Location: Slaving away
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Lots of implications that could go against working at home, not least council tax business rates and house insurance.

There is also the social aspect - being cut off from workmates and other people who you would come in contact with in day to day work.

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No, really?!


31/12/2012 at 8:10am
 Location: Keswick
 Outfit: Bailey
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Council Tax and Planning Permission

If you are just talking about you being the worker, and not employing anyone else at your house, using a desk in the corner of a room,  you will not have any problem over Council Tax as the House would remain rated as a residence and not a business.

If you have clients coming to the house on a regular basis then, depending upon their frequency, use of cars etc  you may be business rated. It’s a matter of degree. Will those clients be visiting much more often than we may expect a normal residence to have visitors? Will there be deliveries for your business much more often than a residence may expect the postman to call? If so then you may be tipping the balance in the use of the house towards a business use.  

If you have your desk in a room that is used by others in the house as part of the house, then that avoids Business rates. I have an office in a bedroom in which we store clothes in a wardrobe and it is used by visitors so no Business rates

On this basis, it is rare for businesses operating from home to be rated.  

The same principles apply in relation to planning permission. Whether you need planning permission comes down to what is known as a material change in use of your house. Again a desk in a room used by others is not a material change. If you employ anybody or use a larger portion of the house then have a word with the Local Council Planning Department.

You need to register with the Inland revenue as self employed and also apply to the national Insurance Office to pay NI contributions. If your income is low enough you may get an exemption from NI but you need to register first and then apply for the exemption. You must register with Inland Revenue even if you think that your income will be below the Tax threshold. The way it works is that you file an annual Tax Return and they tell you whether you owe any tax rather than you making that decision. A mistake made by many a self employed person.

You can register on line and submit your tax returns on line. It’s very easy. I have a spread sheet to note on income, expenditure, items that could be written off against Tax e.g use of part of the house for the business, electricity heating etc. and that spread sheet automatically works out the tax liability. If you are to set up your business and would like it I can email it to you and explain in a bit more detail how it works. It made filling out the tax return (on line) so much easier. Setting up your own business does not have to be that complicated.

Phil  



Post last edited on 31/12/2012 09:13:07

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If you're not on a fell your wasting your feet and for 2014 it's.......Feb Castleton Mar North Yors Moors; Apr Sutton on Sea; May Thirsk; Jun Clapham/Riverside (Lakes); July Wharfedale; August Crakehall; Sept Knaresborough; Oct Wirral Park/Clitheroe    


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31/12/2012 at 9:16am
 Location: Keswick
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Register with Inland Revenue

Register for National Insurance Contributions

I would also create a web site. There are many freebies on the internet that you can use to provide sufficient information on a site to attract would be clients. If anyone is looking on the net for "secretarial services in Dorset" they will use those words in their search engine. So, if the first few words on your web site are something like "Secretarial Services in Dorset" then your web site is likely to be at the top of the first page on google for anyone looking for such servcies. This gets you noticed

Phil



Post last edited on 31/12/2012 09:56:58

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If you're not on a fell your wasting your feet and for 2014 it's.......Feb Castleton Mar North Yors Moors; Apr Sutton on Sea; May Thirsk; Jun Clapham/Riverside (Lakes); July Wharfedale; August Crakehall; Sept Knaresborough; Oct Wirral Park/Clitheroe    


31/12/2012 at 11:41am
 Location: Dorset
 Outfit: Kampa Carbis 5 Sunncamp Evolution 400
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Thanks so much for all the advice. Lots to think about! This is a long term plan so hopefully I've got some time to research and plan. Just depends on the MS progress which hopefully is slow!! I definitely wouldn't be employing anyone else, just a desk, pc and me.

As for the social aspect, yes I would miss my work place etc but if the Multiple Sclerosis gets worse I'll have no choice but to reduce my hours or resign anyway. At least this way, hopefully I'll have some plans in place. I don't want to end up sitting on the sofa, watching Jeremy Kyle!

Lynne


31/12/2012 at 1:08pm
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Tbh I much prefer to work alone! After years of being just me in my office unless I was out seeing clients I would now hate to be back in a big office.

I listen to the radio or have the TV on in the background. I was never lonely and best of all no office politics!

Now I only work 10 hours a week as I am mainly a carer. Sometimes I work from home using remote desktop. Otherwise I go to the office where at the most there are 3 of us. For the first couple of hours most days I am totally alone though. Suits me fine either way.

Never had an issue with council tax or business rates and our home insurance declares occasional admin work from home.

Ali


03/1/2013 at 11:33am
 Location: Northern Ireland
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Lynne, on the subject of MS have you seen the facebook group Ladies with Lesions? Lots of lovely ladies, we all support each other, have a laugh and really are the fount of all knowledge of all things MS (and lots more) and you might find someone on here with experience of working from home in this capacity.



Wendy

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Animals are my friends... and I don't eat my friends...
George Bernard Shaw



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