Home

   Log in or Register



Insurance Quotes
forums Campsite Search Comp Directory tips virtual brochure Profile
Tent and Awning Reviews Competitions Caravans and Motorhomes For Sale Shopping Diary Advent Calendar

Advertisement

Message Forums
Welcome Guest Register Login Search The Forum Posts Since Last Visit
 Reception - All Forums
  Life in General 		Share   Post on X / Twitter  Share on Facebook  Email  Printer Friendly Version Print
Subject Topic: Clocking In Systems Post Reply Post New Topic
Personem1982
22/7/2013 at 8:26pm
 Location: Eastleigh Hampshire
 Outfit: Sprite Major 4 FB View em1982's Profile View Profile   Reply to em1982 Reply   Quote em1982 Quote  
Joined: 08/5/2007

Gold Member
Gold Member

Forum Posts:   417
Site Reviews Total: 8
Site Reviews 2024: 0  
Site Reviews 2023: 0  
Site Reviews 2022: 0  
Site Reviews 2021: 0  
Site Reviews 2020: 0  
Site Reviews 2019: 0  
Site Reviews 2018: 0  
Site Nights 2024: 0
Site Nights 2023: 0
Site Nights 2022: 0
Site Nights 2021: 0
Site Nights 2020: 0
Site Nights 2019: 0
Site Nights 2018: 0
I am about to start my AAT Level 4 project where i have to look at the systems in the accounts department that I work in and look at weakness and poss fraud in that area.

I have chosen payroll and our biggest risk is that there is no way to record when people start work, stop to take breaks, how long breaks are and when they leave.

Currently all that is kept is a spreadsheet and you are reliant on a manager/assistant manager filling this in, as well as staff being honest. The rota is then uploaded to the intranet, but it is not protected so can still be change by those who have access.

I need to suggest a recommendation - which best way would be a way of staff actually clocking in to something e.g computer or the till. (This needs to be done in 28+ stores) and then the information sent to payroll.

Does anyone out there either a) have systems at work at various sites that you can recommend to me or b)does anyone work at a company that provides these systems that I can contact.

Many thanks

Em x


PersonGailk
22/7/2013 at 8:47pm
 Location: None Entered
 Outfit: Swift Speedbird 2003 View Gailk's Profile View Profile   Reply to Gailk Reply   Quote Gailk Quote  
Joined: 15/8/2002

Diamond Member
Diamond Member

Forum Posts:   3045
Site Reviews Total: 18
Site Reviews 2024: 0  
Site Reviews 2023: 0  
Site Reviews 2022: 0  
Site Reviews 2021: 0  
Site Reviews 2020: 0  
Site Reviews 2019: 0  
Site Reviews 2018: 0  
Site Nights 2024: 0
Site Nights 2023: 0
Site Nights 2022: 0
Site Nights 2021: 0
Site Nights 2020: 0
Site Nights 2019: 0
Site Nights 2018: 0
My husands employer, operates a clock in machine which operates on fingerprints.
They clock in and out but it negates the possibility of someone else clocking them in, as they actually need to be physically there!
This then produces a list of hours which is, I believe, imported into their payroll software.
It's something like this;
http://www.safescan.com/uk/products/48/clocking-in-systems/?gclid=CLbooNLuw7gCFVMPtAodgVUA8A
Good luck with level 4, I stopped at 3!



-------------
Gail
March - Bamburgh
Easter - Low Park Wood CC Kendal
May - Yellowcraigs CC North Berwick
June - Wharfedale CC Grassington


Personem1982
22/7/2013 at 8:57pm
 Location: Eastleigh Hampshire
 Outfit: Sprite Major 4 FB View em1982's Profile View Profile   Reply to em1982 Reply   Quote em1982 Quote  
Joined: 08/5/2007

Gold Member
Gold Member

Forum Posts:   417
Site Reviews Total: 8
Site Reviews 2024: 0  
Site Reviews 2023: 0  
Site Reviews 2022: 0  
Site Reviews 2021: 0  
Site Reviews 2020: 0  
Site Reviews 2019: 0  
Site Reviews 2018: 0  
Site Nights 2024: 0
Site Nights 2023: 0
Site Nights 2022: 0
Site Nights 2021: 0
Site Nights 2020: 0
Site Nights 2019: 0
Site Nights 2018: 0
Thanks Gail, I am hoping I don't regret not stopping at level 3!!x


Persondebs398
22/7/2013 at 9:17pm
 Location: Nottingham
 Outfit: Eldiss Affinity 482 View debs398's Profile View Profile   Reply to debs398 Reply   Quote debs398 Quote  
Joined: 24/5/2010

Platinum Member
Platinum Member

Forum Posts:   1385
Tent Reviews:   2
Site Reviews Total: 38
Site Reviews 2024: 0  
Site Reviews 2023: 2  
Site Reviews 2022: 1  
Site Reviews 2021: 1  
Site Reviews 2020: 1  
Site Reviews 2019: 1  
Site Reviews 2018: 2  
Site Nights 2024: 0
Site Nights 2023: 9
Site Nights 2022: 4
Site Nights 2021: 4
Site Nights 2020: 3
Site Nights 2019: 3
Site Nights 2018: 2
We installed clocking in machines at our place of work and saved a fortune! Turns out everyone who said they only had 15 min breaks actually took 30! Not to mention the people who left off early and claimed full days.

-------------
Debs


PersonelizaD
22/7/2013 at 9:18pm
 Location: Hull East Yorkshire
 Outfit: Outwell Vango Relum & Cabanon!! View elizaD's Profile View Profile   Reply to elizaD Reply   Quote elizaD Quote  
Joined: 28/5/2008

Platinum Member
Platinum Member

Forum Posts:   904
Tent Reviews:   5
Site Reviews Total: 10
Site Reviews 2024: 0  
Site Reviews 2023: 0  
Site Reviews 2022: 0  
Site Reviews 2021: 0  
Site Reviews 2020: 0  
Site Reviews 2019: 0  
Site Reviews 2018: 0  
Site Nights 2024: 0
Site Nights 2023: 0
Site Nights 2022: 0
Site Nights 2021: 0
Site Nights 2020: 0
Site Nights 2019: 0
Site Nights 2018: 0
Whatever happened to actually trusting your employees???

-------------
Eliza D

Camping's not Camping Without Custard Creams!!


Advertisement



PersonTurtleCrazy
22/7/2013 at 9:32pm
 Location: 
 Outfit:  View TurtleCrazy's Profile View Profile   Reply to TurtleCrazy Reply   Quote TurtleCrazy Quote  
Joined: 17/7/2013

Standard Member
Standard Member

Forum Posts:   17
Site Reviews Total: 0
Site Reviews 2024: 0  
Site Reviews 2023: 0  
Site Reviews 2022: 0  
Site Reviews 2021: 0  
Site Reviews 2020: 0  
Site Reviews 2019: 0  
Site Reviews 2018: 0  
Site Nights 2024: 0
Site Nights 2023: 0
Site Nights 2022: 0
Site Nights 2021: 0
Site Nights 2020: 0
Site Nights 2019: 0
Site Nights 2018: 0
Do you use computerised till systems?
My wife's old employer had a system where you had to log in using your till id and password to clock in, and clock out. They also had CCTV on the tills to monitor that people were not just giving their id to someone else to say they were working when they weren't.


PersonRonni54
22/7/2013 at 11:00pm
 Location: Shropshire
 Outfit: None Entered View Ronni54's Profile View Profile   Reply to Ronni54 Reply   Quote Ronni54 Quote  
Joined: 18/4/2004

Diamond Member
Diamond Member

Forum Posts:   1782
Site Reviews Total: 42
Site Reviews 2024: 0  
Site Reviews 2023: 0  
Site Reviews 2022: 4  
Site Reviews 2021: 2  
Site Reviews 2020: 6  
Site Reviews 2019: 0  
Site Reviews 2018: 5  
Site Nights 2024: 0
Site Nights 2023: 0
Site Nights 2022: 22
Site Nights 2021: 8
Site Nights 2020: 36
Site Nights 2019: 0
Site Nights 2018: 27
Quote: Originally posted by elizaD on 22/7/2013
Whatever happened to actually trusting your employees???
I think it went the same way as going out and leaving your doors unlocked!! 


-------------
Ronni


Personmrselvis
22/7/2013 at 11:07pm
 Location: West Scotland Helensburgh
 Outfit: ermmm too many to mention! up to 5 now View mrselvis's Profile View Profile   Reply to mrselvis Reply   Quote mrselvis Quote  
Joined: 12/1/2008

Platinum Member
Platinum Member

Forum Posts:   714
Tent Reviews:   2
Site Reviews Total: 4
Site Reviews 2024: 0  
Site Reviews 2023: 0  
Site Reviews 2022: 0  
Site Reviews 2021: 0  
Site Reviews 2020: 0  
Site Reviews 2019: 0  
Site Reviews 2018: 0  
Site Nights 2024: 0
Site Nights 2023: 0
Site Nights 2022: 0
Site Nights 2021: 0
Site Nights 2020: 0
Site Nights 2019: 0
Site Nights 2018: 0
Quote: Originally posted by Ronni54 on 22/7/2013
Quote: Originally posted by elizaD on 22/7/2013
Whatever happened to actually trusting your employees???
I think it went the same way as going out and leaving your doors unlocked!! 



Unfortunately when said employees get other employees to swipe their clocking out at 5pm card when they left at lunchtime ...


-------------
Sssshhhh You never saw me!


PersonBernie47
22/7/2013 at 11:40pm
 Location: 
 Outfit:  View Bernie47's Profile View Profile   Reply to Bernie47 Reply   Quote Bernie47 Quote  
Joined: 05/7/2006

Diamond Member
Diamond Member

Forum Posts:   5533
Tent Reviews:   1
Site Reviews Total: 13
Site Reviews 2024: 0  
Site Reviews 2023: 0  
Site Reviews 2022: 0  
Site Reviews 2021: 0  
Site Reviews 2020: 0  
Site Reviews 2019: 0  
Site Reviews 2018: 0  
Site Nights 2024: 0
Site Nights 2023: 0
Site Nights 2022: 0
Site Nights 2021: 0
Site Nights 2020: 0
Site Nights 2019: 0
Site Nights 2018: 0
Quote: Originally posted by elizaD on 22/7/2013
Whatever happened to actually trusting your employees???


I have worked from home for the past 15 years, just going into the office for meetings etc. so my employer just has to trust me.

In actual fact my employer is on a good thing as I put in more hours than I would if I was office based.

-------------
Bernie


PersonTalisman11
23/7/2013 at 6:17am
 Location: 
 Outfit:  View Talisman11's Profile View Profile   Reply to Talisman11 Reply   Quote Talisman11 Quote  
Joined: 05/5/2013

Standard Member
Standard Member

Forum Posts:   6
Site Reviews Total: 0
Site Reviews 2024: 0  
Site Reviews 2023: 0  
Site Reviews 2022: 0  
Site Reviews 2021: 0  
Site Reviews 2020: 0  
Site Reviews 2019: 0  
Site Reviews 2018: 0  
Site Nights 2024: 0
Site Nights 2023: 0
Site Nights 2022: 0
Site Nights 2021: 0
Site Nights 2020: 0
Site Nights 2019: 0
Site Nights 2018: 0
What happened to good management? Any decent manager knows which employees pull their weight, which ones drag their heels and deals with them accordingly.

Employing big brother tactics gets people's backs up. You can force people to clock in but it doesn't mean they're being productive or have any enthusiasm for the job.


Advertisement



Personalpiner
23/7/2013 at 7:58am
 Location: None Entered
 Outfit: None Entered View alpiner's Profile View Profile   Reply to alpiner Reply   Quote alpiner Quote  
Joined: 08/7/2009

Diamond Member
Diamond Member

Forum Posts:   2264
Site Reviews Total: 1
Site Reviews 2024: 0  
Site Reviews 2023: 0  
Site Reviews 2022: 0  
Site Reviews 2021: 0  
Site Reviews 2020: 0  
Site Reviews 2019: 0  
Site Reviews 2018: 0  
Site Nights 2024: 0
Site Nights 2023: 0
Site Nights 2022: 0
Site Nights 2021: 0
Site Nights 2020: 0
Site Nights 2019: 0
Site Nights 2018: 0
You would have to go very hi tec for a system thats foolproof even fingerprint id can be fooled.
iris recognition would be hard to fool but would you go that far.
In my experience, and sorry to say when dealing with large amounts of staff there will be one or two that will break it if they can not fool it.
signing in on a time sheet was the biggest laugh ive ever come across
if you have fire doors make sure they are alarmed,another early dart trick.
a good face to face manager will be able to sort these problems, and to stop it, sack the person who is stealing from you.
Stealing a tenner from the till is the same as stealing time

-------------
alpiner


Personem1982
23/7/2013 at 8:19am
 Location: Eastleigh Hampshire
 Outfit: Sprite Major 4 FB View em1982's Profile View Profile   Reply to em1982 Reply   Quote em1982 Quote  
Joined: 08/5/2007

Gold Member
Gold Member

Forum Posts:   417
Site Reviews Total: 8
Site Reviews 2024: 0  
Site Reviews 2023: 0  
Site Reviews 2022: 0  
Site Reviews 2021: 0  
Site Reviews 2020: 0  
Site Reviews 2019: 0  
Site Reviews 2018: 0  
Site Nights 2024: 0
Site Nights 2023: 0
Site Nights 2022: 0
Site Nights 2021: 0
Site Nights 2020: 0
Site Nights 2019: 0
Site Nights 2018: 0
Elizad in regards to trusting people I agree it would be nice to trust people but experience has shown this isn't possible.

Tailsman11 due to our stores opening hours the manager and assistant manager will share the opening and closing. Therefore staff may start under one manager and finish under another. Whilst rota's are produced so everyone knows when people are working etc this does not cover if someone goes home sick or if the stores are quiet and staff are then sent home. Also spreadsheets are open to human error, no matter how good the manager is this is a risk. After i started a manager put someone's hours through for 45 hours not 4.5hours.

Turtlecraz yes we do use computerized tills, thank you for the idea. CCTV already covers the till areas in our stores.


PersonTurtleCrazy
23/7/2013 at 12:48pm
 Location: 
 Outfit:  View TurtleCrazy's Profile View Profile   Reply to TurtleCrazy Reply   Quote TurtleCrazy Quote  
Joined: 17/7/2013

Standard Member
Standard Member

Forum Posts:   17
Site Reviews Total: 0
Site Reviews 2024: 0  
Site Reviews 2023: 0  
Site Reviews 2022: 0  
Site Reviews 2021: 0  
Site Reviews 2020: 0  
Site Reviews 2019: 0  
Site Reviews 2018: 0  
Site Nights 2024: 0
Site Nights 2023: 0
Site Nights 2022: 0
Site Nights 2021: 0
Site Nights 2020: 0
Site Nights 2019: 0
Site Nights 2018: 0
Quote: Originally posted by Bernie47 on 22/7/2013
Quote: Originally posted by elizaD on 22/7/2013Whatever happened to actually trusting your employees???


I have worked from home for the past 15 years, just going into the office for meetings etc. so my employer just has to trust me.

In actual fact my employer is on a good thing as I put in more hours than I would if I was office based.


I'd agree with that! People in out office start at 8:30 but are not sat at their desks at that time, they are usually making a drink!
Starting work at 8:30 used to mean, sitting at your desk, ready to start work! not walk in at 8:30.

Where as I'm out all the time, ok I have time when I'm driving between sites, but that's a perk of doing out of the office, I am usually onsite by 8 and finish at 6, although we do get paid overtime.



In order to post a reply you will need to register, or if already registered please log in here

Prev       Next
Quick Links - All Forums - Life in General - Top of Page

Printer Friendly Version Printable version      Share   Post on X / Twitter  Share on Facebook  Email


Latest News, Discounts and Competitions  see all...

11046 Visitors online !

Free UKCampsite.co.uk Window Sticker  -  Recommend to Friend  -  Add a Missing Campsite

[Message Forums]  [Caravan Sites & Camping]  [Company Listings]  [Features / Advice]  [Virtual Brochure]  [Shop!]
[Reception]  [Competitions]  [Caravans & Motorhomes For Sale]  [Event Diary]  [Contact Us]  [Tent Reviews] 



Please note we are not responsible for the content of external sites & any reviews represent the author's personal view only. Please report any error here. You may view our privacy and cookie policy and terms and conditions here. All copyrights & other intellectual property rights in the design and content of this web site are reserved to the UKCampsite.co.uk © 1999 - 2024


Advertisement
Advertisement


UKCampsite.co.uk
2024 Advent Calendar

Advent Calendar

24 Daily Prizes PLUS a Christmas Day Star Prize worth £999

Request a Reminder