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We are fortunate enough to have access to showers and toilets without having to open the whole school - we can just keep that area unlocked all night.
My friend has also done this at her school and they hired portaloos but obviously that increases cost as you need to cover the hire.

H&S issues aren't that bad when organsing such an event. I do a risk assessment and we have a strict policy that parents are responsible for their own child at all times (the camp out is not a babysitting service!) and no unaccompanied under 18s are allowed.

To be honest, everyone who has attended our events has wanted to be there to have a nice time. We have some simple Camp Out rules and everyone to date has respected these.

For food we arrange for a catering van to come on site and they give us a donation.

Entertainment is organised by me - quizzes, follow the clues (a bit like orienteering), races, egg throwing competition, arts and crafts etc...

The rules we have are things you would find on most camp sites - things like arrival times, to pitch where you are asked, no BBQs/bikes/scooters/pets/vehicles on site, put rubbish in bins, keep noise down between 10pm-7am, children remain your responsibility, leave toilets/showers in a clean and tidy manner etc...

Pitching on the playing field

Pitching on the playing field

Catering van on site

3-legged race

Wheelbarrow race

Sack race

Arts and Crafts

Getting ready to "Follow the Clues"

We usually charge £5 per family (some families choose to share large tents)
We do a raffle too - tickets are £1 per strip.

The Camp Out isn't a major fundraiser - I do it to have some fun and to have a laugh and to introduce people to the joys of camping!
Last year I think we raised about £250.

We are having a camp this year, but as we are a small rural school, our field may not be big enough. so we have spoken to the local farmer and he is well up for it, he has offered to clear out a barn, so we can have non campers for the day and evening and all be together round the campfire, no matter what the weather!! 

he has done this kind of things before for his mates, and said they are great, so excited about it!